Job Description
Job Title: Attendance Supervisor
Status: Full Time, Exempt
Program:  Pathways to Success
Reports to: Program Director of Pathways to Success

Summary Description of Work
The primary purpose of the Attendance Supervisor is to
1) provide support to Student Advocates, Family Strengthening Coaches, and coordinate recruiting and community outreach activities for the Attendance program of Pathways to Success. 
2) Provide program leadership support and supervision. The Attendance Supervisor will work very closely with the agency’s Student Advocates both within and outside of the school building to reduce the barriers to improve attendance. 
3) Ensure that evidence-based curriculum(s) is followed to ensure proper procedures and program implementation in order to meet reporting deadlines.
4) Develop and evaluate data collection process and management following Attendance program completion to monitor the program.

Duties and Responsibilities

Program Leadership and Support (Supervisor Duties):

  • Under direction, develops, implements, monitors, evaluates, and supervises the operations of the Attendance Program;
  • Provides supervision, technical support, mentorship and guidance when implementing program curricula to Student Advocates and Family Strengthening Coaches;
  • Visits target schools and partner locations regularly to coach and support Advocates;
  • Ensures accuracy and punctuality of P2S Program reporting;
  • Assists in staff and program evaluation;
  • Offers ongoing Check and Connect training to staff;
  • Ensures fidelity of Check and Connect curriculum and the other curricula used by the program;
  • Provides feedback to Student Advocates and Family Strengthening Coaches about quality of program delivery; 
  • Maintains contact with existing referrals sources for programs to help maintain program capacity; 
  • Identifies new partnerships in the community for referral generation and to enhance program delivery;
  • Maintains our database of information, calendars and notes on the various events and activities;
  • Works with Family Strengthening Coach to incorporate two-generation approaches into Attendance Program;
  • Facilitates meetings and updates to school and district partners regarding attendance program changes, needs and outcomes;
  • Collaborates with community attendance, education and juvenile justice coalitions;
  • Understands and articulates the program goals at various community meetings, coalitions and groups;
  • Works with the Program Director to confirm all logistics for activities and events in a timely manner including venues, food vendors, transportation needs, and supplies;
  • Ensures that activity budgets are communicated to team and expenses are in line with the budget;
  • Continually assesses the results of activities to improve execution of program events and to ensure that students and parents/guardians are highly engaged;
  • Onboards new program employees with responsibilities including but not limited to program orientation, overview of program model and goals, documentation and reporting procedures;
  • Uploads individual identifiable data to the LCM’s data collection system;
  • Works with the Program Director and program team to ensure that data are accurately collected and reported as required by grant agreements;
  • Updates program materials, marketing materials and reporting forms as needed;
  • Seeks out opportunities to remain current in knowledge of relevant educational research, trends in the fields of education, youth development and parental engagement;
  • Promotes all program activities at schools, with community organizations and other partners and may be called upon to represent the program at speaking engagements with stakeholders;
  • Assesses youth problems and diagnoses barriers to success on an ongoing basis; 
  • Assists with identifying and connecting with resources to help overcome social, emotional, and economic needs;
  • Other duties as assigned by the Pathways to Success Program Director.

Grant Support and Data Collection:

  • Uploads individual identifiable data to the LCM’s data collection system;
  • Works with the Program Director to ensure that data is accurately collected and reported as required by grant agreements.
  • Ensures accuracy and punctuality of P2S Program reporting;
  • Seeks out opportunities to remain current in knowledge of culturally based leadership programming, youth development and parental engagement. 

Preferred Qualifications and Experiences

  • A Bachelor of Arts degree;
  • A demonstrated mastery of the Student Advocate position job duties with at least two years of experience; 
  • Excellent interpersonal and communication skills, including the ability to work as part of a team, communicate effectively both orally and in writing, receive and provide feedback;
  • Ability to facilitate positive, appropriate, and healthy connections between youth and adults;
  • Ability to understand and work with special needs populations and services such as the juvenile justice system and social and behavioral/mental health;
  • Professional manner that exemplifies attention to detail, confidentiality, patience, and a positive attitude toward work;
  • Data entry and proficient use of Microsoft Word and Excel;
  • Bilingual (English/Spanish) preferred.

Physical Demands and Working Conditions

While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility with minimum physical exertion. Duties involve moving materials weighing up to 5 pounds on a regular basis and up to 20 pounds on an occasional basis.  Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines.This position may require frequent evening and weekend hours in order to fulfill duties and to attend meetings/events.  

Job Type: Non-Profit Organization Management

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